City Forum Building, 114 Vermeulen Street
www.icd.gov.za
Private Bag x 941 Pretoria 0001
Tel: (012)399 0000 Fax: (012)326 0408
E-mail:
complaints@icd.gov.za
Eight Batho Pele principles were developed to serve
as acceptable policy and legislative framework
regarding service delivery in the public service.
These principles are aligned with the Constitutional
ideals of:
Promoting and maintaining high standards of
professional ethics;
Providing service impartially, fairly,
equitably and without bias;
Utilising resources efficiently and
effectively;
Responding to people's needs; the citizens
are encouraged to participate in policy-making;
and
Rendering an accountable, transparent, and
development-oriented public administration
The Batho Pele principles are as follows:
Consultation
There are many ways to consult users of services
including conducting customer surveys,
interviews with individual users, consultation
with groups, and holding meetings with consumer
representative bodies, NGOs and CBOs. Often,
more than one method of consultation will be
necessary to ensure comprehensiveness and
representativeness. Consultation is a powerful
tool that enriches and shapes government
policies such as the Integrated Development
Plans (IDPs) and its implementation in Local
Government sphere.
Setting service standards
This principle reinforces the need for
benchmarks to constantly measure the extent to
which citizens are satisfied with the service or
products they receive from departments. It also
plays a critical role in the development of
service delivery improvement plans to ensure a
better life for all South Africans. Citizens
should be involved in the development of service
standards.
Required are standards that are precise and
measurable so that users can judge for
themselves whether or not they are receiving
what was promised. Some standards will cover
processes, such as the length of time taken to
authorise a housing claim, to issue a passport
or identity document, or even to respond to
letters.
To achieve the goal of making South Africa
globally competitive, standards should be
benchmarked (where applicable) against those
used internationally, taking into account South
Africa's current level of development.
Increasing access
One of the prime aims of Batho Pele is to
provide a framework for making decisions about
delivering public services to the many South
Africans who do not have access to them. Batho
Pele also aims to rectify the inequalities in
the distribution of existing services. Examples
of initiatives by government to improve access
to services include such platforms as the
Gateway, Multi-Purpose Community Centres and
Call Centres.
Access to information and services empowers
citizens and creates value for money, quality
services. It reduces unnecessary expenditure for
the citizens.
Ensuring courtesy
This goes beyond a polite smile, 'please' and
'thank you'. It requires service providers to
empathize with the citizens and treat them with
as much consideration and respect, as they would
like for themselves.
The public service is committed to continuous,
honest and transparent communication with the
citizens. This involves communication of
services, products, information and problems,
which may hamper or delay the efficient delivery
of services to promised standards. If applied
properly, the principle will help demystify the
negative perceptions that the citizens in
general have about the attitude of the public
servants.
Providing information
As a requirement, available information about
services should be at the point of delivery, but
for users who are far from the point of
delivery, other arrangements will be needed. In
line with the definition of customer in this
document, managers and employees should
regularly seek to make information about the
organisation, and all other service delivery
related matters available to fellow staff
members.
Openness and transparency
A key aspect of openness and transparency is
that the public should know more about the way
national, provincial and local government
institutions operate, how well they utilise the
resources they consume, and who is in charge. It
is anticipated that the public will take
advantage of this principle and make suggestions
for improvement of service delivery mechanisms,
and to even make government employees
accountable and responsible by raising queries
with them.
Redress
This principle emphasises a need to identify
quickly and accurately when services are falling
below the promised standard and to have
procedures in place to remedy the situation.
This should be done at the individual
transactional level with the public, as well as
at the organisational level, in relation to the
entire service delivery programme.
Public servants are encouraged to welcome
complaints as an opportunity to improve service,
and to deal with complaints so that weaknesses
can be remedied quickly for the good of the
citizen.
Value for money
Many improvements that the public would like to
see often require no additional resources and
can sometimes even reduce costs. Failure to give
a member of the public a simple, satisfactory
explanation to an enquiry may for example,
result in an incorrectly completed application
form, which will cost time to rectify.